This Guide is only about organising a simple street party in 1 or 2 quiet streets without outside publicity, not about public events.
A street party is a good way to celebrate a national event and to get to know your neighbours. You can meet in your street without any traffic and gives children the chance to play outside. Having the party right outside your homes means that most people join in.
This guide gives you some useful tips to help you organise your event. If you want to hold a street party you must email email@example.com to tell us your plans at least 4 weeks in advance. We'll ask you to complete a road closure application form and may also ask for other details about the event.
- Plan in advance
- Keep it simple
- Involve everyone
- Agree on timings
- Put up signs
- Clear up afterwards
- Be aware of noise for those who are not joining in
When to hold the party
Sundays are generally a good day as fewer people work and it is more of a family day.
For the Queens Platinum Jubilee celebrations, the Palace is recommending that you hold street parties on Sunday 5 June. This will unite the celebrations.
Planning and meetings
- Start planning 4 to 6 months in advance.
- Start by chatting with some neighbours that you know.
- Agree on a date early on.
- Hold planning meetings in the street so more people will come.
- Share out the jobs such as taking notes and writing invitations to all houses.
- Think about any Covid safety measures you might need to take.
- Consultation with local residents and businesses is key.
- You could invite people face to face but you may also need to send round paper invitations.
- Street Parties are private events, so you don't need to advertise them.
- Most neighbours will want to take part but encourage this by planning for all tastes.
- Some people may feel wary so encourage them by being friendly and open with your planning.
- Respect those who do not want to attend.
Ideas for activities
- Cake competitions are often very popular!
- Celebrate the birthday of the oldest person
- Best decorated wheelie bin or front door
- Lawn, giant or old fashioned games
- Old photos or history of the street
- Share a meal - remember to cater for different diets where possible
For road closures to celebrate the Queens Platinum Jubilee on the weekend of 3 June 2022 you need to apply:
- at least 3 months in advance if your road is a bus route or an A road
- at least 4 weeks in advance for all other roads
For street parties at other times on all types of roads, you must apply at least 3 months in advance to close your road.
There is no charge for this, but you may need public liability insurance. We'll ask the Highways Team, police, fire and ambulance services about traffic issues. You must leave room for a fire engine or ambulance which may need to come down your street at any time.
Send a notice/letter to all residents affected by the road closure to make them aware of your plans. This is important if there are residents who have carers or nurses visiting them on the day.
If you can’t or don’t want to close your road, try a ‘street meet’ on pavement, driveway, garden or park.
You will need 'road closed' signs. Discuss what road signage you need with us to make sure it's correct. We don't have signs that you can borrow but you can hire them from organisations like SWISCo.
If you want to close a main highway you will need a traffic management plan and a local highways contractor.56452
Safety and insurance
It is the organiser’s responsibility to prevent accidents from happening. Agree that everyone should take responsibility and watch out for each other.
Think about the planned activities and any hazards and risks (electricity, accidents or burns ) and take steps to reduce them. Draft a site plan which shows emergency access points. You will need to complete a risk assessment when you apply to close the road. You can download the risk assessment template to help you.55374
Complete a risk assessment for your street party.
You will need public liability insurance if you plan to close the road. If you aren't closing the road you still might want to have insurance in case something goes wrong. You will need to complete risk assessments when you apply to close the road. You can download the risk assessment template to help you.
Bouncy castles need supervision at all times and it can be difficult to get insurance for them. Serious injury can happen so think carefully about having a bouncy castle.
You will need to think about COVID-19 when planning your street party. Make sure that your plans fit within the current government guidelines and regulations. COVID-19 plans should be in your risk assessment.
You don't normally need permission to hang bunting as long as vehicles can access the street and you are not restricting visibility. You will need permission if you are hanging bunting on the main highway.
Make sure you are safe when you put up and remove bunting especially if you are using ladders.
Food and drink
If you bring your own food and drink (alcohol) you do not need a licence for your street party. You should display allergen information for all food and drinks (this could be as simple as keeping all the packaging to hand) and make sure it is safe to eat.
If you are planning to sell alcohol at the party you will need to apply for a temporary events notice.
You can serve and sell food up to 11pm without a licence.
If you want to sell food, goods or materials at the event, you will need to apply for a street trading licence.
If your street party is private for residents only then you can't advertise it in advance to attract people to attend. If you were to advertise then it would no longer be classed as a street party and you would need to apply for a temporary events notice and follow the full event process.
Raffles and tombolas
If you sell tombola and/or raffle tickets on the day and the prizes are not worth more than £500 in total you don't need a licence. If you sell tickets in advance you will need to contact our Licensing Team. The Gambling Commission can give you advice on how to run lotteries or raffles at events.
After the street party
It is a good idea to let people know in advance what time the party will finish. Please clean up after your street party and have some time set aside for this.
- Open spaces
- Torbay Lottery
- Tor Bay Harbour
- Museums and theatres
- Community Partnerships
- Armed forces and veterans
- Filming in Torbay
- Torquay Harbour Webcam
- Population Statistics
- Apply to hold an event on our land
- Building stronger communities
- Venue hire
- Drinking water taps
- Climate change
- Public toilets
- Flying a drone
- Torbay stands with Ukraine
- Essential information for Ukrainian guests
- Platinum Jubilee
- Food For Good Torbay
- Bay of Lights Trail