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Ask to see information about your child

How to ask to see the information held by the Council about your child (subject access request).

We are currently experiencing a significantly high demand for subject access requests and therefore there are delays in processing these types of requests. We sincerely apologise for any inconvenience this may cause.

A parent/carer does not have an automatic right to information held about their child. The right belongs to the child however in some circumstances the parent/carer can act on the child’s behalf, providing the person making the request has Parental rights and responsibilities. Once the child reaches sufficient maturity, the child can exercise their own right, and the parent/carer must act with the child’s consent.

In England, the age at which the child reaches sufficient maturity is judged to be the age of 12, but this may vary according to factors particular to that child.

To ask to see information held about your child by us you will need to:

  • Ask us in writing for each child
  • Give us proof of who you are as the parent or carer
  • Give us proof of who your child is including proof of parental rights and responsibilities.
  • Give us as much detail as you can to help us find the information about your child more quickly

You can provide copies of documents by using the ‘Upload file’ link on the form below.

  Ask to see information we hold about you (subject access request)

What happens next

We will write and tell you we have received your request. We may also ask you for more details to help us find the information you are interested in.

We will respond to you within 1 month of receiving your request. However, we may extend the deadline by a further 2 months where necessary, for example where the request is complex.

If you are not happy with our response or how we dealt with your request, you can ask the Information Commissioner’s Office (ICO) to investigate. They also give advice on raising a concern with an organisation.

This page was last updated over three months ago

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