Agenda

Venue: Zoom Meeting - Virtual (meeting joining details can be found on the agenda frontsheet or agenda reports pack)

Contact: Lisa Antrobus  Governance Support Officer

Items
No. Item

1.

Apologies

To receive apologies for absence, including notifications of any changes to the membership of the Committee.

2.

Declarations of interest

2a

To receive declarations of non pecuniary interests in respect of items on this agenda

For reference:  Having declared their non pecuniaryinterest members may remain in the meeting and speak and, vote on the matter in question.  A completed disclosure of interests form should be returned to the Clerk before the conclusion of the meeting.

2b

To receive declarations of disclosable pecuniary interests in respect of items on this agenda

For reference:  Where a Member has a disclosable pecuniary interest he/she must leave the meeting during consideration of the item.  However, the Member may remain in the meeting to make representations, answer questions or give evidence if the public have a right to do so, but having done so the Member must then immediately leave the meeting, may not vote and must not improperly seek to influence the outcome of the matter.  A completed disclosure of interests form should be returned to the Clerk before the conclusion of the meeting.

 

(Please Note:  If Members and Officers wish to seek advice on any potential interests they may have, they should contact Governance Support or Legal Services prior to the meeting.)

3.

Urgent items

To consider any other items that the Chairman decides are urgent.

4.

Appointment of External Harbour Advisor

To approve the appointment of an External Advisor.

5.

Tor Bay Harbour Business Plan 2020-21 pdf icon PDF 305 KB

To consider a report that sets out the Tor Bay Harbour Business Plan 2020-21.

Additional documents:

6.

Review of the Tor Bay Harbour Authority Asset Management Plan pdf icon PDF 272 KB

To note a report that sets out a review of the Tor Bay Harbour Authority Asset Management Plan.

Additional documents:

7.

Tor Bay Harbour: Operational Moorings and Facilities Policy pdf icon PDF 140 KB

To note the Tor Bay Harbour Operational Moorings and Facilities Policy.

Additional documents:

8.

Tor Bay Harbour Arts Policy pdf icon PDF 144 KB

To consider a report that seeks approval of the Tor Bay Harbour Arts Policy.

Additional documents:

9.

Tor Bay Harbour Authority Revenue Outturn 2019/20 pdf icon PDF 262 KB

To note a report on the Tor Bay Harbour Authority Revenue Outturn for 2019/20.

Additional documents:

10.

Tor Bay Harbour Budget Monitoring 2020-21 pdf icon PDF 271 KB

To note a report that provides an update on the overall budgetary position for Tor Bay Harbour Authority as at August 2020 compared against the budget approved on 24th September 2019.

 

Additional documents:

11.

Port Marine Safety Code and Health & Safety Matters pdf icon PDF 215 KB

To note the report.

Instructions for the press and public for Joining the meeting

If you are using an iPad you will need to install Zoom which can be found in the App Store.  You do not need to register for an account just install the software.  You only need to install the software once.  For other devices you should just be taken direct to the meeting.

 

Joining a Meeting

Click on the link provided on the agenda above and follow the instructions on screen.  If you are using a telephone, dial the Zoom number provided above and follow the instructions.  (Note: if you are using a landline the call will cost up to 13p per minute and from a mobile between 3p and 55p if the number is not covered by your inclusive minutes.)

 

You will be placed in a waiting room, when the meeting starts the meeting Host will admit you.  Please note if there are technical issues this might not be at the start time given on the agenda.

 

Upon entry you will be muted and your video switched off so that only the meeting participants can been seen. When you join the meeting the Host will unmute your microphone, ask you to confirm your name and update your name as either public or press.  Select gallery view if you want see all the participants.

 

If you have joined the meeting via telephone, your telephone number will appear on screen and will be displayed for all to see until the Host has confirmed your name and then they will rename your telephone number to either public or press.

Meeting Etiquette - things to consider when attending a virtual meeting

·         Background – the meeting is public and people will be able to see what is behind you therefore consider what you will have on display behind you.

·         Camera angle – sit front on, upright with the device in front of you.

·         Who else is in the room – make sure you are in a position where nobody will enter the camera shot who doesn’t want to appear in the public meeting.

·         Background noise – try where possible to minimise background noise.

·         Aim to join the meeting 15 minutes before it is due to start.