Amanda Barlow declared an officer personal interest in respect of Minute 18.

The Council was requested to consider the appointment of the Overview and Scrutiny Co-ordinator and the appointment of Scrutiny Lead Members for the 2023/2024 Municipal Year.

Councillor David Thomas proposed and Councillor Chris Lewis seconded a motion which was agreed as set out below:

1.         that Councillor Billings be appointed as the Overview and Scrutiny Co-ordinator for the 2023/2024 Municipal Year; and

2.         that the following Councillors be appointed as the Overview and Scrutiny Leads for the 2023/2024 Municipal Year:

·         Overview and Scrutiny Lead for Children’s Services - Councillor Law

·         Overview and Scrutiny Lead for Adults, Community Services, Public Health and Inequalities - Councillor Joyce

·         Overview and Scrutiny Lead for Economic Growth and Culture - Councillor Maddison

·         Overview and Scrutiny Lead for Finance, Corporate and Place Based Services - Councillor Twelves

To consider a report that seeks to appoint the Council’s committees, working parties, Chairmen/women and Vice-Chairmen/women, outside organisations and other groups.

The Council considered the submitted report on the appointment of committees, working parties, Chairman/women and Vice-Chairman/women and representatives on other Outside Bodies, in light of the political balance of the Council.  A revised officer recommendation had been circulated prior to the meeting.

Councillor David Thomas proposed and Councillor Chris Lewis seconded a motion, as set out below:

1.         that the overall political balance of the committees as set out at Appendix 1 to the submitted report be approved;

2.         that, in accordance with the Local Protocol for Working Parties, the overall political balance of working parties as set out in Appendix 2 to the submitted report be approved;

3.         that, subject to 1. and 2. above, the Terms of Reference and membership for the Council’s Committee’s, Sub-Committees and working parties be approved as set out in Appendix 3 to the submitted report;

4.         that, subject to 3. above being approved, nominations from Group Leaders be received to fill the seats on the committees (as circulated on 25 May 2023);

5.         that, subject to 3. above, the Chairmen/women and Vice-Chairmen/women of those Committee’s be approved as set out in Appendix 4 to the submitted report (as circulated on 25 May 2023);

6.         that the Licensing Sub-Committee be exempted from the rules of committee proportionality as defined in the Local Government and Housing Act 1989 and supporting regulations;

7.         that the Head of Governance Support be authorised to empanel Members from the Licensing Committee to serve on the Licensing Sub-Committee as and when required;  and

8.         that, subject to the inclusion of the Cabinet Member for Culture or their nominee being the Council’s representative on Torbay Local Heritage Grant Scheme, the outcome of the review and proposed appointments to the outside bodies and other groups for 2023 to 2027 set out in Appendix 5 to the submitted report be approved.

During the debate Councillor Steve Darling proposed and Councillor Long seconded an amendment to the motion as follows:

1.         that the overall political balance of the committees as set out at Appendix 1 be approved;

2.         that, in accordance with the Local Protocol for Working Parties, the overall political balance of working parties as set out in Appendix 2 below be approved;

3.         that, subject to 1. and 2.  ...  view the full minutes text for item 12.

To approve the programme of ordinary meetings of the Council for the four year term up to May 2027.

The Council considered the submitted report setting out the proposed calendar of meetings for the 2023/2027 term of office.  A revised officer recommendation was circulated prior to the meeting.

Councillor David Thomas proposed and Councillor Tyerman seconded a motion as set out below:

1.         that the calendar of meetings for 2023 to 2027, as set out in Appendix 1 to the submitted report, be approved, subject to the removal of the Overview and Scrutiny Board on 7 June 2023 and Children and Young People’s Overview and Scrutiny Sub-Board on 12 June 2023; and

2.         that meetings of the Employment Committee and Civic Committee be held on an ad-hoc basis, to be determined by the Head of Governance in consultation with the relevant Chairman/woman.

During the debate Councillor Pentney proposed and Councillor Fox seconded an amendment to the motion as follows:

1.         that the calendar of meetings for 2023 to 2027, as set out in Appendix 1 to the submitted report, be approved, subject to:

a)         the removal of the Overview and Scrutiny Board on 7 June 2023 and Children and Young People’s Overview and Scrutiny Sub-Board on 12 June 2023; and

b)         the Planning Committee to start at 5.30 pm;  and

2.         that meetings of the Employment Committee and Civic Committee be held on an ad-hoc basis, to be determined by the Head of Governance in consultation with the relevant Chairman/woman.

A recorded vote was taken on the amendment.  The voting was taken by roll call as follows:  For:  Councillors Amil, Atiya-Alla, Carter, Cowell, George Darling, Mandy Darling, Steve Darling, Douglas-Dunbar, Fox, Harvey, Johns, Law, Long, Nicolaou, Penny, Pentney and Virdee (17);  Against:  Councillors Billings, Brook , Bryant, Bye, Fellows, Hutchings, Joyce, Barbara Lewis, Chris Lewis, Maddison, Spacagna, Stevens, Strang, David Thomas, Jacqueline Thomas, Tolchard, Tranter, Twelves and Tyerman (19). The amendment was declared lost.

Councillor David Thomas’ and Councillor Chris Lewis’ original motion was then considered by the Council which was agreed, as set out below:

1.         that the calendar of meetings for 2023 to 2027, as set out in Appendix 1 to the submitted report, be approved, subject to the removal of the Overview and Scrutiny Board on 7 June 2023 and Children and Young People’s Overview and Scrutiny Sub-Board on 12 June 2023; and

2.         that meetings of the Employment Committee and Civic Committee be held on an ad-hoc basis, to be determined by the Head of Governance in consultation with the relevant Chairman/woman.

To receive details from the Leader of the Council of the composition and constitution of the Cabinet for 2023/2024, together with the record of delegations of Executive functions (in accordance with Standing Order C2).

Members noted the submitted report on the above, which provided details of the portfolios of the Cabinet Members and delegation arrangements of executive functions, as appointed by the Leader of the Council.

To agree the scheme of delegation for Council functions as set out in Part 3 of the Constitution in so far as they relate to Council functions.

(view: https://www.torbay.gov.uk/DemocraticServices/ieListMeetings.aspx?CId=458&info=1)

Councillor David Thomas proposed and Councillor Tyerman seconded a motion, which was agreed by the Council as set out below:

that the Scheme of Delegation for Council Functions and the Schedule of Responsibility for Local Choice Functions, as set out in Part 3 of the Constitution (web link contained on the agenda), in so far as they relate to Council functions, be approved.

To receive the Overview and Scrutiny Annual Report for 2022/2023.

The Council received and noted the Overview and Scrutiny Annual Report for 2022/2023, as presented by the former Overview and Scrutiny Co-ordinator Councillor Douglas-Dunbar.

To consider a report that sets out proposed updates and revisions to the Local Protocol for Civic and Ceremonial in order to reflect current practice.

This item was deferred.

To confirm the permanent Statutory Officer appointment of the Interim Monitoring Officer - Amanda Barlow.

Councillor Tyerman proposed and Councillor David Thomas seconded a motion that was agreed (unanimously) as set out below:

that the Council confirm the Statutory Officer appointment of Amanda Barlow from Interim Monitoring Officer to permanent Monitoring Officer.