Job info	Job info details
Job title	Local Heritage Grants Support Officer
Strategic team/Directorate	Pride in Place
Service	Culture & Events
Business unit	Culture & Events
Responsible to (day to day issues)	Strategic Lead for Culture & Heritage
Accountable to (line manager)	Strategic Lead for Culture & Heritage
Salary grade	F
JE ref	PLA056

1. Key purpose of job

• To coordinate the successful delivery of a second series of Torbay Local Heritage Grant Awards, the theme of which is ‘Artists, Writers & Musicians on the English Riviera’.

2. Anticipated outcomes of post

• The Torbay Local Heritage Grant Awards: Artists, Writers & Musicians on the English Riviera will have been fairly distributed among local community groups, following an open and transparent selection process.
• A greater number of Torbay residents will be participating in heritage related projects and have a greater sense of belonging, local identity, and pride in place.
• Torbay residents and visitors will be better enabled to enjoy Torbay’s diverse heritage buildings, collections, and natural spaces, experiencing enhanced mental and physical well-being as a result.

3. List key duties and accountabilities of the post

• As an Employee of Torbay Council all roles are expected to work in a way that ensures vulnerable children and adults are safeguarded and report any safeguarding concerns in accordance with established policies and procedures. The Designated Senior Lead for Safeguarding is the Chief Executive and Director of Children’s Services.
• Responsible for the successful launch and day to day running of the Torbay Local Heritage Grant Award scheme, liaising and supporting the public, addressing risks, ensuring clear communications and managing day to day practical challenges.
• Responsible for creating engaging communications, developing the website and social media content, planning community events, and finding innovative ways to support groups participating in the Heritage Grants Scheme.
• Responsible for a range of operational and organisational decisions, including scheduling, communication approaches, content creation, event planning, and workload prioritisation.
• Responsible for determining the best way to guide applicants, when to escalate issues, and how to ensure compliance with safeguarding, budgets, and project timelines.
• Responsible for the preparation and delivery of all guidance packs for community groups. 
• To execute work on behalf of the Torbay Local Heritage Grant Awards project team by managing the day-to-day operational aspects of the project and its scope.
• To coordinate marketing and communications relating to the Torbay Local Heritage Grant Awards project, contract management, and development of specifications for procurement of services, where necessary.
• To prepare and gather community-led content for the Torbay Local Heritage Grant Awards website.
• To set up and monitor dedicated social media handles for the Torbay Local Heritage Grant Award scheme.
• To organise and manage the Selection Panels at which grants will be awarded.
• To signpost potential applicants to the grant scheme to the Torbay Local Heritage Grant Award Advisor (appointed on a freelance basis) and set up and attend ‘advice road shows’ with the Senior Project Officer: Culture & Events and the independent Grant Advisor.
• To plan, schedule and track project timelines and milestones using appropriate tools and to prepare reporting to the funder.
• To take minutes and organise team meetings related to the successful delivery of the Local Heritage Grant Award scheme
• To organise the Summer Showcase at which successfully awarded community groups celebrate their projects with Funders, Councillors, and other local people.

4. Budgetary/Financial Responsibilities of the post

• Monitor grant specific budgets to ensure projects are completed within allocated budgets. Budgets will vary depending on the project but will typically vary from £500 to £7,500.
• Monitor the overall Local Heritage Grant Scheme budget of £250,000 and report to the Senior Project Officer if budget tolerance is exceeded.

5. Supervision/Line Management Responsibilities of the post

• None. 

6. Working environment and conditions of the post

• Hybrid working environment – sometimes based at Tor Hill House with the Culture & Events team (e.g., supporting the Torbay Air Show- in all weathers), sometimes based at home. Pattern of work to be negotiated at interview.
• Some outdoor/off site working required, e.g., at local libraries and other Torbay Council heritage properties, e.g., Torre Abbey, for community open days and events associated with the delivery of the Torbay Local Heritage Grant Awards scheme.  Events will be face to face with the Public on occasion.
• Some working at community events yet to be determined but held across Torbay, e.g., where successful grant applicants hold an event or activity as part of their project.
• Occasional evening work at locations across Torbay yet to be determined, e.g., where grants are awarded for projects that might involve creating evening events. 

7. Physical demands of the post

• Normal Physical Effort with occasional requirement to carry event materials. 

8. Specific resources used by the post

• Regular use of computers and a mobile phone. 

9. Key contacts and relationships

External:

• ​​Consultants. 
• ​Contractors. 
• ​Key Partners.
• ​Stakeholders.
• General Public.
• Media.
• National Lottery Heritage Fund and other funders. 
• Grant applicants and recipients. 

 Internal: 

• ​​Elected Members. 
• ​Other Council Officers. 

10. Other duties

• To undertake additional duties as required, commensurate with the level of the job.

Other Information

• All staff must commit to the Workplace Equality, Diversity and Inclusion Practice and Policy.
• Torbay Council is committed to safeguarding and promoting the welfare of children and applicants must be willing to undergo the checks appropriate to the post applied for.
• The post holder is expected to work in a way that ensures vulnerable children and adults are safeguarded and report any safeguarding concerns in accordance with established policies and procedures. And are aware that the Chief Executive and the Director for Children’s Services are the Safeguarding Leads for the Council.
• This post is office based at Tor Hill House, Torquay but the post holder may be required to move their base to any other location within the Council at a future date. The post is eligible for some home working, to be negotiated with the Strategic Lead for Culture & Heritage at interview stage.
• As this post meets the requirements in respect of exempted questions under the Rehabilitation of Offenders Act 1974, all applicants who are offered employment will be subject to a criminal record check (Disclosure) from the Disclosure & Barring Service before the appointment is confirmed.  This will include details of ALL cautions, reprimands or final warnings as well as convictions, whether “spent” or “unspent”. Criminal convictions will only be taken into account when they are relevant to the post.
• The Council operates a Smoke-Free Policy and the post-holder is prohibited from smoking in any of the Council's buildings (including Council owned and Council leased buildings, but excluding designated areas in residential schemes), enclosed spaces within the curtilage of buildings, and Council vehicles. The Council does not permit smoking breaks within work time, however, in services where the flexi-scheme is in operation, employees may take reasonable break times outside of core hours, in accordance with flexi-time arrangements.  Employees should follow the flexi-scheme procedure for agreeing time away from their duties in the normal manner with their immediate colleagues and line manager, with break start and finish times being recorded, as with any other break-time arrangement. 
• The post-holder is expected to familiarise themselves with and adhere to all relevant Council Policies and Procedures.
• The post-holder must comply with the Council’s Health and Safety requirements as outlined in the H&S policy appropriate to the role.
• The post-holder must be committed to the Council’s Core Values for employees – “Torbay Council employees are committed to being forward thinking, people orientated and adaptable - always with integrity”. Evidence will be sought during the probation and appraisal processes.
• If this post is customer facing, it will require the ability to fulfil all spoken aspects of the role with confidence and fluency in English.
• If you are required to access a government system such as HMRC, DWP or The Public services network (PSN) as part of your role with the Council you will be required to complete a basic disclose with your line manager before you can access these systems. Your manager will be required to complete a verification form that confirms your identity, nationality and immigration status, employment history and unspent convictions (third party).
• If you are required to use your own vehicle on Council business or drive a council vehicle you will be asked to provide information on any driving endorsements by accessing www.gov.uk/view-driving-licence and providing a code to your Line Manager in order to share your driving licence information with the Council.

Person Specification

Note for Candidate

All Candidates

The supporting statement on your application form will be used to assess ability to meet the essential requirements of the role, so you should explain how you meet each of the numbered essential requirements within your supporting statement. In a competitive situation, the desirable criteria may be taken into consideration, so you are encouraged to show how you also meet each of the desirable criteria.

Candidates who consider that they have a disability

Reasonable adjustments will be made to the job, job requirements or recruitment process for candidates with a disability.

If you consider yourself to have a disability you should indicate this on your application form, providing any information you would like us to take into account with regard to your disability in order to offer a fair selection interview.

Where ever possible and reasonable we will make adjustments and offer alternatives to help you through the application and selection process.

If you have indicated that you have a disability on your application form you will be guaranteed an interview if you clearly demonstrate in your supporting evidence how you broadly meet the essential requirements of the role.

Job info	Job info details
Job Title	Local Heritage Grants Support Officer
Strategic team/Directorate	Pride in Place
Service	Culture & Events
Business unit	Culture & Events

Skills and effectiveness

Essential skills and effectiveness

• The ability to work to deadlines on own initiative; effective time management skills. 
• Ability to network and connect with a range of contacts at heritage related organisations and community groups across Torbay.
• Ability to undertake procurement processes in line with Council procedures.
• Budget management skills and experience.
• The ability to produce and maintain accurate records, minutes of meetings and reports.
• Effective communication skills, including the ability to write persuasively.
• The ability to think creatively and in a solution focused way.
• The ability to manage project risks and issues effectively.
• The ability to plan co-ordinate and facilitate the work of others. 
• Ability to facilitate meetings and public-facing community events.
• Ability to converse at ease with members of the public in a friendly and professional manner.
• Good project management skills, e.g., the ability to track budgets and prepare reports.
• This role requires the ability to fulfil all spoken aspects of the role with confidence and fluency in English.

Desirable skills and effectiveness

• Good understanding of Torbay’s rich and diverse heritage. 
• Experience working with community groups. 

Knowledge

Essential knowledge

• Up to date knowledge of a range of computer systems i.e. the ability to use software packages such as Microsoft office (Including Office 365, Teams Project). 
• Working knowledge of Social Media platforms and ability to confidently share and promote materials.
• Good working knowledge of Budget setting and monitoring processes. 
• An appreciation of history, heritage and culture and its value in place-making. 
• An understanding of how local government operates, including procurement processes.
• A good understanding of the Torbay Council Heritage Strategy (2020-2026). 

Desirable knowledge

• A good understanding of the key principles of the National Lottery Heritage Fund. 
• Previous knowledge or has contacts at heritage related organisations and community groups across Torbay. 

Experience and achievements

Essential experience and achievements

• Evidence of having worked well as part of a team. 
• Experience with operational administrative duties, e.g., minute taking, preparing progress reports etc.

Desirable experience and achievements

• Previous experience working in local government. 
• Experience in event set up and liaising with members of the public. 
• Experience working in the arts/cultural and/or heritage sector. 

Qualifications/professional memberships

Essential qualifications/professional memberships

• Educated to A Level standard or equivalent. 

Desirable qualifications/professional memberships

• Educated to undergraduate standard or equivalent, ideally in an arts or humanities subject. 

Other requirements

Other requirements of the job role

• Demonstrates a commitment to safeguard and promote the welfare of children and young people. 
• Ability to travel efficiently around Torbay in order to carry out duties. 
• Ability to accommodate occasional unsociable hours. 
• Ability to accommodate occasional homeworking. 

Thanks to National Lottery players