Job info	Job info details
Job title	Senior Projects Officer
Strategic team/Directorate	Place
Service	Culture and Events
Business unit	Culture and Events
Responsible to (day to day issues)	Head of Culture and Events
Accountable to (line manager)	Head of Culture and Events
Salary grade	I
JE ref	JOT108

1. Key purpose of job

• To support the Head of Culture and Events to successfully project plan and manage new and existing projects.
• To establish projects and execute work on behalf of the service and to manage the day-to-day operational aspects of a project and its scope.
• To manage the marketing service for Culture and Events (Marketing Officer and Apprentice where applicable) and linking in with Corporate Communications Team and other areas of the Council where appropriate.
• To oversee all service key performance and risk management. Liaising with officers across the service to ensure KPIs are fit for purpose and risk registers are up to date and accurate.
• To support and advise officers in undertaking procurement activities.

2. Anticipated outcomes of post

• The shaping of an appropriate project/programme based on outcomes, risk appetite and deliverability. Key focuses will be, large-scale event project management support, Geopark future sustainability and other core areas such as sports and physical activity (future sustainability and business plans).
• Supporting and advising colleagues across the service in identifying and developing service needs, support and advice in the development and production of outlines business cases for new projects.
• Assisting officers with existing projects to ensure they are delivered on time with the desired outcome.
• Managing the Marketing function for Culture and Events and the wider service where appropriate including the Marketing Officer.

3. List key duties and accountabilities of the post

• As an Employee of Torbay Council all roles are expected to work in a way that ensures vulnerable children and adults are safeguarded and report any safeguarding concerns in accordance with established policies and procedures. The Designated Senior Lead for Safeguarding is the Chief Executive and Director of Children’s Services.
• To effectively establish and manage projects to ensure that they reach a successful conclusion.
• To ensure that the project risk exposure is understood by all key stakeholders and is being actively managed. 
• To look ahead for potential problems and take preventative or mitigating action in advance.
• Report on project progress to the Head of Culture and Events, project boards and council members, advising immediately if plan tolerance levels are exceeded. 
• To establish business cases, project plans, risk logs etc. to ensure that projects reach a successful conclusion.
• To support and advise colleagues across the authority in identifying, base-lining and developing service needs, support and advice in the development and production of outlines business cases for new projects.
• To deliver the day-to-day management of project governance e.g. Project Board agendas, Minutes, Arranging meetings etc.
• To work with all senior officers in Culture and Events to develop operational plans and key performance indicators for all areas of work.
• To manage the Marketing service for Culture and Events and wider service where appropriate as agreed with the Head of Culture and Events, and line management of marketing professionals.
• Enable the development and delivery of detailed annual marketing plans for all areas of the Culture and Events service.
• To liaise with service managers, team members and other colleagues across the Authority to ensure linkages are made with other projects and programmes across the council.
• To plan, schedule and track project timelines and milestones using appropriate tools.
• To effectively communicate project expectations and give updates to team members and stakeholders in a timely and clear fashion.
• To undertake research, gather and analyse information and provide complete and accurate presentations/reports.
• To work with officers and the Procurement team to write specifications for tenders etc and to ensure correct processes are followed, liaising with Legal team where necessary.
• To liaise with Human Resources to ensure that projects can be achieved in line with employment legislation and procedures.
• To deputise for the Head of Culture and Events as required.
• Agree and keep risk registers and KPI databases up to date.

 

4. Budgetary/Financial Responsibilities of the post

• Specific marketing budgets relating to individual projects. 

5. Supervision/Line Management Responsibilities of the post

• Direct management responsibility for the Culture and Events Marketing Officer and wider marketing support team.
• There will be a need to lead and manage project teams and other supporting officers from across the Council in delivering projects.

6. Working environment and conditions of the post

• Normal working environment and conditions. 

7. Physical demands of the post

• Normal physical effort. 

8. Specific resources used by the post

• None. 

9. Key contacts and relationships

External

• Consultants, Contractors, Key Partners & Stakeholders, Other Local Authorities, Government Departments, The public & the media, private sector bid teams & senior managers.

Internal

• Elected Members & the Mayor, Chief Executive, Directors,  Executive Heads, Council Officers, Commissioning Partnerships, Procurement Officers.

10. Other duties

• To undertake additional duties as required, commensurate with the level of the job.

Other Information

• All staff must commit to the Workplace Equality, Diversity and Inclusion Practice and Policy.
• Torbay Council is committed to safeguarding and promoting the welfare of children and applicants must be willing to undergo the checks appropriate to the post applied for.
• The post holder is expected to work in a way that ensures vulnerable children and adults are safeguarded and report any safeguarding concerns in accordance with established policies and procedures. And are aware that the Chief Executive and the Director for Childrens Services are the Safeguarding Leads for the Council. 
• The post is eligible for hybrid working.
• You will be asked to complete a Criminal Records Self Declaration Form. Criminal convictions will only be taken into account when they are relevant to the post. You will only be asked to disclose ‘unspent’ convictions.
• The Council operates a Smoke-Free Policy and the post-holder is prohibited from smoking in any of the Council's buildings (including Council owned and Council leased buildings, but excluding designated areas in residential schemes), enclosed spaces within the curtilage of buildings, and Council vehicles. The Council does not permit smoking breaks within work time, however, in services where the flexi-scheme is in operation, employees may take reasonable break times outside of core hours, in accordance with flexi-time arrangements. Employees should follow the flexi-scheme procedure for agreeing time away from their duties in the normal manner with their immediate colleagues and line manager, with break start and finish times being recorded, as with any other break-time arrangement. 
• The post-holder is expected to familiarise themselves with and adhere to all relevant Council Policies and Procedures.
• The post-holder must comply with the Council’s Health and Safety requirements as outlined in the H&S policy appropriate to the role.
• The post-holder must be committed to the Council’s Core Values for employees – “Torbay Council employees are committed to being forward thinking, people orientated and adaptable - always with integrity”. Evidence will be sought during the probation and appraisal processes.
• If this post is customer facing, it will require the ability to fulfil all spoken aspects of the role with confidence and fluency in English.
• If you are required to access a government system such as HMRC, DWP or The Public services network (PSN) as part of your role with the Council you will be required to complete a basic disclose with your line manager before you can access these systems. Your manager will be required to complete a verification form that confirms your identity, nationality and immigration status, employment history and unspent convictions (third party).
• If you are required to use your own vehicle on Council business or drive a council vehicle you will be asked to provide information on any driving endorsements by accessing gov.uk/view-driving-licence and providing a code to your Line Manager in order to share your driving licence information with the Council.

Person Specification

Note for Candidate

All Candidates

The supporting statement on your application form will be used to assess ability to meet the essential requirements of the role, so you should explain how you meet each of the numbered essential requirements within your supporting statement. In a competitive situation, the desirable criteria may be taken into consideration, so you are encouraged to show how you also meet each of the desirable criteria.

Candidates who consider that they have a disability

Reasonable adjustments will be made to the job, job requirements or recruitment process for candidates with a disability.

If you consider yourself to have a disability you should indicate this on your application form, providing any information you would like us to take into account with regard to your disability in order to offer a fair selection interview.

Where ever possible and reasonable we will make adjustments and offer alternatives to help you through the application and selection process.

If you have indicated that you have a disability on your application form you will be guaranteed an interview if you clearly demonstrate in your supporting evidence how you broadly meet the essential requirements of the role.

Job info	Job info details
Job Title	Senior Projects Officer
Strategic team/Directorate	Place
Service	Culture and Events
Business unit	Culture and Events

Skills and effectiveness

Essential skills and effectiveness

• The ability to establish and manage projects and issues to a successful conclusion.
• The ability to work on own initiative under pressure and with effective time management skills.
• The ability to provide leadership and constructive support to colleagues working on Projects.
• The ability to produce and maintain accurate records and reports.
• Effective communication skills plus effective negotiation, persuasion and influencing skills.
• The ability to make decisions and recommendations, sometimes at short notice and take responsibility for them.
• The ability to develop and deliver creative solutions and fresh thinking to a wide range of project issues.
• The ability to manage project risks and issues effectively.
• The ability to plan co-ordinate and facilitate the work of others.
• The ability to manage people, conflicting deadlines and manage constant change.
• Ability to lead / facilitate structured workshops, meetings and other similar gatherings.
• This role requires the ability to fulfil all spoken aspects of the role with confidence and fluency in English.

Desirable skills and effectiveness

N/A

Knowledge

Essential knowledge

• Working knowledge of the production of project management documentation including project briefs, project approach, project plans, project initiation documents, work packages, resource plans, risk & issues logs.
• Working knowledge of procurement processes.
• Up to date knowledge of computer systems i.e. the ability to use software packages such as Microsoft office (Including Project, Excel, Outlook, Word and PowerPoint). 

Desirable knowledge

• Theoretical and practical knowledge and experience or PRINCE2 project methodology (or similar). 
• Business Process Reengineering skills, or similar.
• Knowledge of council procurement processes.

Experience and achievements

Essential experience and achievements

• Track record of managing the successful delivery of projects.
• Experience of responding to changing priorities and competing deadlines.
• Experience of managing people, project plans and monitoring performance.
• Experience of leading a project or marketing team.

Desirable experience and achievements

• Experience of using PRINCE2 project methodology or equivalent to deliver successful projects.
• Experience of leading a project team.
• Experience of contract compliance.
• Experience of writing specifications for the procurement of services.
• Experience of benchmarking services.

Qualifications/professional memberships

Essential qualifications/professional memberships

• Educated to Degree level standard or equivalent or demonstrable work related experience.
• PRINCE2 Qualification or equivalent experience.

Desirable qualifications/professional memberships

• CIM Marketing Certificate or Diploma2. 

Other requirements

Other requirements of the job role

• Ability to travel efficiently around the Bay/South West/UK in order to carry out duties.