To confirm as a correct record the Minutes of the meetings of the Planning Committee held on 18 May, 8 June, 13 July, 10 August, 14 September, 12 October, 9 November, 14 December 2020, 11 January, 8 February, 8 March and 12 April 2021.

(Note the Minutes had not previously been signed due to Covid19 and holding the meetings remotely.  A copy of all the Minutes have been posted to the Chairman to sign at this meeting.)

(a)       To receive declarations of non pecuniary interests in respect of items on this agenda.

For reference: Having declared their non pecuniary interest members may remain in the meeting and speak and, vote on the matter in question. A completed disclosure of interests form should be returned to the Clerk before the conclusion of the meeting.

(b)       To receive declarations of disclosable pecuniary interests in respect of items on this agenda.

For reference: Where a Member has a disclosable pecuniary interest he/she must leave the meeting during consideration of the item. However, the Member may remain in the meeting to make representations, answer questions or give evidence if the public have a right to do so, but having done so the Member must then immediately leave the meeting, may not vote and must not improperly seek to influence the outcome of the matter. A completed disclosure of interests form should be returned to the Clerk before the conclusion of the meeting.

(Please Note: If Members and Officers wish to seek advice on any potential interests they may have, they should contact Governance Support or Legal Services prior to the meeting.)

Extensions and renovations to existing house and garage: Single storey lower ground floor extension to rear (SE) with terrace over. Two storey side extension (SW). Single storey upper ground floor extension to side (NE). Raise roof ridge line and change roof profile to form attic room. Changes to fenestration (part retrospective).

Alterations and extension to existing restaurant to incorporate takeaway element. Change of use of retail element to restaurant/takeaway elements only.

Installation of 20m telecommunications mast with associated street cabinets.

If you wish to speak on any applications shown on this agenda, please contact Governance Support on 207087 or email governance.support@torbay.gov.uk before 11 am on the day of the meeting.

If Members consider that site visits are required on any of the applications they are requested to let Governance Support know by 5.00 p.m. on Wednesday, 12 May 2021.  Site visits will then take place prior to the meeting of the Committee at a time to be notified.

To meet Covid-19 secure arrangements this meeting will be held via a hybrid system with the actual decision makers e.g. members of the Committee and key officers meeting in person, at the Town Hall, Torquay and all other people (this includes people who have registered to speak) attending remotely via Zoom. 

If you are using an iPad you will need to install Zoom which can be found in the App Store.  You do not need to register for an account just install the software.  You only need to install the software once.  For other devices you should just be taken direct to the meeting.

Click on the link provided on the agenda above and follow the instructions on screen.  If you are using a telephone, dial the Zoom number provided above and follow the instructions.  (Note: if you are using a landline the call will cost up to 13p per minute and from a mobile between 3p and 55p if the number is not covered by your inclusive minutes.)

You will be placed in a waiting room, when the meeting starts the meeting Host will admit you.  Please note if there are technical issues this might not be at the start time given on the agenda.

Upon entry you will be muted and your video switched off so that only the meeting participants can been seen. When you join the meeting the Host will unmute your microphone, ask you to confirm your name and update your name as either public or press.  Select gallery view if you want see all the participants.

If you have joined the meeting via telephone, your telephone number will appear on screen and will be displayed for all to see until the Host has confirmed your name and then they will rename your telephone number to either public or press.

If you are registered to speak at the meeting and when it is your turn to address the Meeting, the Chairman will invite you to speak giving the Host the instruction to unmute your microphone and switch your video on (where appropriate) therefore please pause for a couple of seconds to ensure your microphone is on.

Upon the conclusion of your speech/time limit, the Host will mute your microphone and turn off your video.

·         Background – the meeting is public and people will be able to see what is behind you therefore consider what you will have on display behind you.

·         Camera angle – sit front on, upright with the device in front of you.

·         Who else is in the room – make sure you are in a position where nobody will enter the camera shot who doesn’t want to appear in the public meeting.

·         Background noise – try where possible to minimise background noise.

·         Aim to join the meeting 15 minutes before it is due to start.